so the golden spokes is this saturday 5th and thank you to the number of people that have volunteered. the day is split into 3 parts and we need volunteers to be operating during two of them.
firstly there is the juniors race. this starts at 6:30am and contains 3 separate races. next is the west coast masters race at 8:15am, but they supply all the labour, so we can have a rest (warm up for the race). finally is the cycling wa race with 3 grades starting at 10:00am.
so, all of you that volunteered but said that you are racing as well, i thank you, but am sorry to say that you will need to be there about 4 hours before your race starts.
registrations opens at 6:00am so we need to be setup before that time. those that are on setup duty will need to be there at least 1/4 hour before hand so we can set up tents and tables.
|Setup Crew – 5:45am|
at 6:00am we need to have the registration desk up and running and by 6:30am we need the lap counters set up.
|Rego & Refresh – 6:00am||Lap Counters – 6:30am|
|1||Alison Ramm||1||Andrew Wong|
|2||Amanda Nabi||2||Jen Siah|
during the juniors race, we are not expecting there to be much action at the refreshments desk, so the registration people can deal with that.
we also need line judges but the setup crew should be able to do that too.
|Line Judging – 7:00am|
the one job that i don’t have filled at the moment is a lead car for the under 17 race. we need someone to drive their own car in front of the race for 8 laps. this helps the lap counters to keep track of things. let me know if you can help out.
we then have a break for a couple of hours while the west coast masters do their thing. apparently they have 5 grades running at once so there should be loads of action.
at 10:00am the cycling wa races start and this is where we need the next wave of volunteers. the registration desk and refreshments will be need to be manned by 9:15am to allow the first shift time to warm up before their race.
|Rego & Refresh – 9:15am||Lap Counters – 10:00am|
|1||Caris Buchanan||1||Simon Millichip|
|2||Meghan Thomas||2||Heiko & Suzy|
during the event there are also 4 vehicles involved in the race that we need to provide. there are 3 lead cars for each of the grades and a spares vehicle for the ‘a’ grade race. the lead vehicles help the lap counters keep track of the race and let other people know that the race is coming. the spares vehicle needs a experienced rider in so that they can change the wheels quickly, so we have 2 people in the car.
|Lead Vehicles – 9:30am||Spares Ute – 9:30am|
|1||DOME (with driver)||1||Ross Ellis|
|2||NetPlus (Garry Abdy)||2||Johnny in the Drops|
|3||Nick’s Ute (Mark Hindley)|
at the end of the race the most crucial roles are the line judges. we need to give positions down to 10th place, so we need as many people involved as possible. i have nominated 3 people, but more will be better.
|Line Judging – 11:00am|
after the race are presentations and we have a couple of people that are designated as “presentation support” to ensure that the proceeding go smoothly.
|Presentation Support – 11:30am|
well that is it. the day is done, so whomever has just raced should still be around to help pack up all the equipment.
a few things that i don’t have that we may also need.
- folding chairs. i have 2, we need lots more than that unless you want to stand all day.
- folding table. if anyone has a trestle table, we need one for the refreshments table.
- any other people that i have not listed that have said that they are available, please still come down anyway to help. we are bound to need back ups, or even people to ride shotgun in the lead cars so that the drivers don’t get bored.
the club really needs people to make this day work. josh has done a lot to get the race organised, now we need to make it run smoothly.